Manage right to work compliance a smarter way

Say hello to the future, with a comprehensive whole-of-workforce solution for both Australian and foreign employees.

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Why check for right to work?

Employers are required by law to verify that workers are allowed to work in Australia. This requirement is completed by confirming citizenship using an Australian passport, citizenship certificate, or birth certificate plus photo ID, or by checking relevant visa status using foreign citizenship evidence and a VEVO check.

Organisations must also ensure employees maintain a visa with conditions that allow work throughout employment, with the frequency of ongoing VEVO checks required based on the visa type. Evidence of regular checks is essential to remain compliant and avoid penalties.

Here's how to automate your compliance requirements

Add Employees
Send a Check Request
Track Progress
Verify Evidence
Ongoing Checks
Keep an Audit Trail
Add Employees
Send a Check Request
Track Progress
Verify Evidence
Ongoing Checks
Keep an Audit Trail
Add Candidate

Add employees your way

Choose to instantly scan a passport using your camera, employee self on-boarding via email, bulk spreadsheet upload or integration with your ATS or HRIS software.

MyCheck Dash

Send right to work check requests with one click

Use the MyCheck workflow to send out a request for a right to work check with one click. Send checks one-by-one or send out packages of checks for frictionless and efficient onboarding.

Candidates receive a secure MyCheck link that steps them through check completion, no login credentials required.

Track progress with visibility and transparency

Use our visual dashboard to view candidate VEVO check progress. Set up company-wide reporting, or have specific updates automatically sent to relevant managers.

Candidates are automatically reminded to complete check requirements, saving you time.

View and verify evidence

Inspect documents and results centrally or designate a specific stakeholder. They’ll be automatically prompted via email to review and approve or decline.

Managers can verify employee identity, and confirm Citizenship declaration.

Automate ongoing checks for foreign citizens

Recurring VEVO checks are scheduled and visa specific, removing the need to sign into the VEVO website and run any manual checks. Any changes to visa details alerts are reported to your team in the dashboard and via email.

Keep evidence of checks, remove the risk

Keep a searchable record of all checks conducted through the platform for reference during a site visit or audit.

CheckWorkRights was built to comply with the Australian Privacy Principles legislation, giving you the tools to reliably reduce risk and maintain compliance.

Why use CheckWorkRights?

Faster turnaround Easy to use candidate self-serve process means checks can be completed faster, resulting in reduced time to hire.
Improved data security and compliance Built to comply with the Australian Privacy Principles. Leave collecting, storing, and deleting sensitive candidate data to us.
Enhanced candidate experience Candidates and employees are clearly stepped through right to work check processes with timely completion reminders.
Better visibility, less admin Monitor check progress and verification with regular reports to your dashboard and email.
API integrations Don't waste time and risk error manually logging results. Connect your ATS for full visibility in the system your team already knows.

We’ve never had a single candidate who needed help navigating their checks. It’s very easy to use.

Kimberley Manning, Delaware North

Integrate with your systems

Bring right to work checks into your existing HR tech stack for a seamless experience.

Explore Integrations
Integrate with Workday, Dayforce, PageUp, SmartRecruiters, Paradox and more

Frequently Asked Questions

What is a right to work check, and why is it important?

A right to work check confirms that a candidate has valid legal permission to work in Australia. It’s a legal requirement for all employers and must be supported by verified documentation or a VEVO check.

Who needs a right to work check?

Every employee, including Australian citizens, permanent residents, and temporary visa holders, must have their work rights confirmed before they start. This includes casuals, interns and contractors.

What documents are acceptable for verifying work rights?

  • Australian passport

  • Foreign passport

  • Australian birth certificate plus a form of photo ID

  • Australian citizenship certificate plus a form of photo ID

  • ImmiCard

See here for more detail on right to work document types.

Why use CheckWorkRights to manage this?

CheckWorkRights automates the right to work compliance process end to end. It handles document collection, VEVO checks, expiry tracking, and reporting all in one platform.

  • Candidates to complete checks via a secure MyCheck link, no login required

  • Bulk checks for multiple employees

  • Real-time alerts for visa expirations or changes in work rights

  • Integrated VEVO checks with your existing HR systems and workflows to manage compliance more easily and at scale

You reduce admin, stay audit-ready, and avoid compliance and privacy risks.

What are the penalties for employing someone without work rights?

Employers face serious consequences, including:

  • An Illegal Worker Warning Notice (IWWN) may be issued on the first offence.

  • Fines up to $18,900 per individual and $94,500 per illegal worker for companies

  • Potential imprisonment for aggravated breaches

See here for more detail on legislation and penalties.

How does CheckWorkRights handle data privacy?

CheckWorkRights is built with privacy and compliance at its core. The platform collects only the minimum personal information needed to conduct right to work checks, and never stores visa details beyond what’s required. All data is encrypted in transit and at rest, with access restricted based on user roles and permissions.

See here for more detail on data privacy.

Right to Work Compliance Health Check

Get a free Right to Work process and legislative requirements update/visa holder compliance health check, with an expert Registered Migration Agent at a time that suits you.

It’s time to book a free and confidential discussion if:

  • You are unsure about your right to work screening obligations or as an Australian employer
  • You’re unsure if your current process meets legal requirements
  • You’re unsure if your data collection and storage processes meet the Australian Privacy Principles
  • You aren’t checking for right to work status and are are unsure where to start
  • Ongoing visa compliance is a risk for your organisation, or an ongoing conversation internally

All sessions are free with no obligation to use CheckWorkRights.

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Start saving time today.

Automate your right to work compliance requirements and improve candidate experience.

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