Labour Hire Management
Site access sorted with real-time visa checks
Scan a passport or linked QR code to verify identity and work rights in seconds—no data entry, no delays. Every VEVO check is time-stamped, stored securely, and linked to the worker profile.
- Instant checks on site
- Clarity across all labour hire firms
- Full audit trail, always up to date
- Less admin, stronger compliance
One scan confirms work rights across every site
Initial right to work and VEVO checks
Labour hire companies use CheckWorkRights to check if every new worker is allowed to work in Australia. For visa holders, the system runs VEVO checks automatically to ensure ongoing compliance.
QR code generated and linked
Each employee gets a secure QR code generated and linked to their profile that shows their details and their right to work status, along with any visa conditions attached.
Scan a code on site
Anyone with a CheckWorkRights account can use the app to scan the QR code at the farm gate or site entry to confirm identity and work rights.
Be audit ready, always
Every scan is recorded and stored, giving you access to reporting in case of an audit or surprise visit from the Department of Home Affairs.
‘We can charge more for our service and have picked up larger customers, because when we are approached we can say we are compliant when other companies aren’t.
Andrew Moate, Yarra Valley Labour HireLabour hire compliance, simplified.
Labour hire companies are regularly audited by the Department of Home Affairs (DHA), so right to work compliance isn’t optional. With workforces that expand and contract rapidly to meet seasonal demand, keeping up can be a major challenge. Verifying external contractors is often legally complex since firms may not have the authority to run VEVO checks on workers they don’t directly employ. This can cause costly delays when unverified workers arrive on-site, putting projects and compliance at risk.
CheckWorkRights gives you and your clients confidence that every worker is compliant before they arrive. Each worker gets a unique QR code linked to their right to work status and a photo of their identity document. When a site manager scans it on arrival, they see the worker’s photo and visa status instantly, confirming both identity and work rights without running a new check. It also stops worker substitution: the person scanned is the person cleared to work.
No QR code? Scan the passport instead. Recurring checks for visa holders run automatically. You get alerts if a visa changes or is about to expire.
Every scan is logged — who was checked, where, and when — building an auditable record across every site, every client, every shift. When a client asks for proof, or the Department of Home Affairs shows up, you can export your records on the spot.
Problem solved for Yarra Valley Labour Hire
Labour hire companies can’t legally run VEVO checks on contractors from other firms. End clients have no visibility over whether checks are done. Manually tracking visa details adds admin and risk. Some competitors skip compliance entirely — until they’re caught.
With CheckWorkRights, Andrew’s workers carry a QR code. Site managers scan it on arrival to confirm identity and right to work status. Every scan is logged, an audit trail builds in the background, and the team gets alerts when visa status changes.
"The Labour Hire Authority came to a vineyard we were at, and I was able to pull up the CheckWorkRights desktop app to export the information they needed instantly."
Andrew Moate, Yarra Valley Labour HireScan a QR code, get instant visa information
Treasury Wine Estates verifies contracted labour across 90 sites using the QR code system. Workers show a system-generated ID at the farm gate. Staff scan it to confirm work rights and photo ID. Smooth entry, clean audit trail.
Frequently Asked Questions
Can I verify a contractor's right to work if they're not directly employed by my company?
Yes. Labour hire companies often can’t legally run VEVO checks on workers employed by other firms. CheckWorkRights gets around this by having the worker carry their own QR code, which any authorised user can scan on arrival. The scan displays their latest right to work status and photo ID without your company needing to initiate a new VEVO check.
What does the QR code show when scanned?
The worker’s photo and their most recent right to work status. It confirms identity and visa status in one scan — no data entry, no waiting. If a worker doesn’t have a QR code, you can scan their passport instead for an instant result.
Does scanning a QR code run a live VEVO check?
No. It displays the worker’s most recent VEVO result, which is stored against their profile. Recurring checks for visa holders are automated in the background, so the result is kept current. You’ll receive an alert if their status changes.
What happens if a worker's visa expires or their status changes?
You get an automatic alert. Recurring checks run without any manual action needed, so you’re not relying on workers to self-report changes.
How does this help me meet my contractual obligations to clients?
Your contracts typically require you to only place workers with valid right to work. CheckWorkRights gives you a documented, time-stamped record of every check proving due diligence if a client or regulator ever asks.
What if the Department of Home Affairs or Labour Hire Authority conducts an audit?
Every scan is logged including information about worker, time, and location. You can export a full compliance report on the spot to show to an officer.