Make it possible with CheckBuilder™
Collect and review any credential, with automated workflows and real-time dashboard oversight. From custom instructions to automated expiry tracking, CheckBuilder™ brings every niche requirement into one clear, unified view. What will you build?
Used by Australia’s busiest teams to manage custom checks for 100k+ employees
A single source of truth for every check, with almost unlimited scope
Our standard checks cover common requirements, like VEVO checks, Right to Work, Reference Checks and more. CheckBuilder™ covers the rest.
Bridge the gaps between standardised compliance and your unique needs. Build custom collection paths for industry-specific checks and accreditations. If it’s required for the job, it can be automated in your workflow.
A flexible solution that solves complex compliance problems
Design your workflow
Work with us to design the perfect workflow for your requirements. Define your own instructions, required fields, and file types, and add your language and branding.
Include sample document previews to guide your employees through the submission process.
Simple and secure check completion
Candidates manage everything through a secure MyCheck Dashboard—eliminating logins and delays. While you track progress in real-time, custom instructions and completion reminders keep candidates moving.
You can extend your workflow to external services by directing users to complete requirements on another site, and upload proof of completion.
View, verify and approve or decline evidence
Once a check is complete, a manager is prompted to review and approve or decline. You can customise the messaging your team will see when viewing and verifying documents.
Need to validate against an external database? Log manual verification steps directly in-system to transform offline tasks into a complete, digital compliance record.
Automate away expiries and renewals
Once verified, your compliance is on autopilot across the employee lifecycle. Every document is tracked for expiry, ready for instant reporting, and automatically triggered for renewal before it lapses.
Your existing HR systems, only smarter
The CheckWorkRights API syncs check information across systems in real time. It bridges recruitment and HRIS, automating oversight of expiries and changes across the employee lifecycle.
Only CheckWorkRights has CheckIntelligence™
Once you’ve set up your checks, CheckIntelligence™ can instantly determine which are required based on the candidate’s role, location and/or business unit, ensuring consistent, defensible compliance.
Manual vs. Managed: The CheckBuilder™ Difference
The old way: Manual handling
- Email attachments and scanning
- Insecure, fragmented data
- Manually chasing up documents
- High risk of human error and non-compliance
- Documents expired
- Incomplete data picture
- No record of collection
✨ The better way: CheckBuilder™
- Total centralised visibility
- Secure, mobile first candidate experience
- Proactive expiry management
- Secured document storage
- Automated completion reminders
- Full audit history at your fingertips
- Maintain compliance across the employee lifecycle
Frequently Asked Questions
What types of documents can I collect using CheckBuilder™?
The workflow can be customised so that almost any licence, certification or document can be collected. Existing customers use this for:
- First Aid & CPR training certificates
- Driver Licences
- Working with Children’s Check Cards
- Forklift and Heavy Vehicle Licences
- International Police Checks
- Trade and Industry-Specific Accreditations
- Training/Internal Education Programs
These can be collected along side all existing check types offered by CheckWorkRights including:
- Right to Work
- VEVO Checks
- Police Checks (NCC)
- Bankruptcy Checks
- Reference Checks
- DVS Verification
- RSA
Can it handle complex requirements?
Our process was built to handle both simple and complex requirements as needed by your organisation. Each check can have different instructions for data entry and document upload, manual verification, ongoing storage, and tracking. You can create custom rules for state-by-state laws.
Any number of fields can be collected from the document, including an image of the document itself, key dates, certificate numbers and other relevant information.
Single or multiple documents are supported, with corresponding statuses on the CheckWorkRights dashboards and into your systems via API.
What checks are verified against external databases?
Currently only VEVO Checks, Police Checks, Bankruptcy Checks and DVS are verified against official government databases.
While Licence, Certification, and Qualification checks are not verified against any external databases, we can facilitate additional verification steps performed manually off system. This allows TA/HR team members to enter the results of an external validation into CheckWorkRights, forming a complete audit trail of a compliance process.
For example, CheckWorkRights could collect a driver licence copy from a candidate. Then a TA/HR team member could manually validate the card in a government database, and enter the result of that validation into CheckWorkRights, forming a compliance trail for ongoing reporting.
What types of checks can I run using CheckIntelligence™?
All check types offered by CheckWorkRights are supported.
- Right to Work
- VEVO Checks
- Police Checks
- Bankruptcy Checks
- DVS Verification
- RSA
Beyond that we can deploy custom workflows for:
- Professional Licenses: Registrations, legal practicing certificates, trade licenses
- Industry Certifications: Forklift licenses, Responsible Service of Alcohol (RSA) certificates, First Aid certifications
- Pre-employment Screening: Working with Children Checks (WWCC), company-specific accreditations and requirements
This flexibility ensures that all your unique hiring and compliance requirements are automated, auditable, and seamlessly integrated with your ATS and HRIS.
What is the experience like for our candidates and employees?
When a check is requested, employees/candidates receive the same personalised, secure link to a mobile-friendly portal issued for all of our other check types. This unified dashboard provides a single point of contact for all checking requirements. They can upload documents and complete requirements in one place without needing to create accounts or logins. For ongoing renewals, they get proactive, automated reminders, making it easy to stay compliant. Our consistent and reliable workflow caters to tens of thousands of candidates each month, and ensures hiring success at scale. See more about candidate experience.
What specific ATS & HRIS platforms do you integrate with?
We offer pre-built integrations for major platforms like Workday, Dayforce, SmartRecuiters and more. We also support custom integrations via our API for multi-system workflows from recruitment, to payroll and rostering.
Our two-way integrations provide your existing platforms with up-to-date check results, and update CWR in the event of a change in employee role or location. This allows CheckIntelligence™ to be triggered by status changes in your ATS or HRIS and to react to employee profile changes.
How does CheckWorkRights ensure data security and privacy?
CheckWorkRights is built with privacy and compliance at its core. The platform collects only the minimum personal information needed to conduct checks. All data is encrypted in transit and at rest, with access restricted based on user roles and permissions.
See here for more detail on data privacy.
Ready to close your compliance gaps for good?
Book a demo to see how you can unify, automate, and secure every check, licence, certification and qualification.
