Visa Holder Lifecycle Management
Stay across visa conditions from hire to last day
Visa conditions aren’t static. CheckWorkRights tracks them so your team doesn’t have to — automating monitoring, alerts, and rostering decisions across your whole workforce.
Visa compliance doesn’t stop at hiring, your coverage shouldn't either
Effortless right to work and VEVO checks
Click to send one check or many. Each candidate receives a custom-branded email with a unique link, granting instant and secure access to their personal MyCheck dashboard to complete their checks.
Automatic ongoing checks for visa holders
CheckWorkRights automates VEVO checks with a direct API connection to the Department of Home Affairs, ensuring your dashboard stays updated with the latest visa status.
Let us handle visa conditions for you
All visa details and conditions are clearly displayed on each candidate or employee profile, with smart workflows to effortlessly manage Student and Working Holiday Visa conditions.
Get notified of any visa changes or expiries
If a visa holder transitions to a new visa with different conditions, you’ll receive an alert, ensuring you stay informed and compliant. Automated reminders help you take timely action, reducing compliance risks.
Secure evidence document storage and deletion
CheckWorkRights securely stores and deletes sensitive PII documents when they are no longer needed, ensuring compliance with data protection regulations. Our system provides encrypted storage and automated deletion processes, safeguarding both your business and employee information.
Student Visa Condition Management (8105)
Student visa holders on condition 8105 can’t work before their course starts and are capped at 48 hours of work per fortnight while enrolled, unless they hold an exemption.
Managing this manually means HR teams chase paperwork and site managers roster by memory. Many employers cap hours at 24 per week because tracking exemptions is too hard. It’s a compliance position that fails to make the most of rosterable hours.
CheckWorkRights automates the workflow and keeps an audit trail. Hours are tracked, limits are flagged, exemptions are handled. Current entitlements flow directly into your rostering or time and attendance system.
"We’ve never had a single candidate who needed help navigating their checks. It’s very easy to use."
Kimberley Manning, Delaware NorthSee the Student Visa Hours Exemption workflow in action
Working Holiday Visa Condition (8547)
Working holiday visa holders can work for one employer, or at one location, for up to six months. Across a large or dispersed workforce, that limit is easy to lose track of, especially when workers change locations or receive new visas.
CheckWorkRights tracks each holder’s commencement date and alerts your team as they approach the six-month limit. New visa granted? The limit resets. Location change? Logged in seconds. Everything is recorded to meet your record-keeping obligations.
See the Working Holiday Visa Location workflow in action
Alerts for visa expiries and changes
HR teams receive email and dashboard alerts when a visa holder’s expiry date is approaching or their status changes. Automated emails go directly to the employee, prompting them to engage with HR ahead of time — so a new visa can be confirmed and the worker stays on the roster without a gap.
Any changes to visa status detected during routine VEVO checks update the dashboard automatically. Nothing falls through because someone forgot to check.
"We employ a lot of visa holders with conditions that are difficult to keep track of and understand. The CheckWorkRights dashboard takes the burden of understanding away and frees up our team’s time."
Janille Mercurio, EG AustraliaBlock non-compliant workers from being rostered
When a visa holder’s conditions change — a course end date passes, a working holiday limit is reached, a bridging visa comes through with different restrictions — most rostering systems don’t know. That information sits in a compliance platform, or someone’s inbox, while a manager builds next week’s schedule from memory.
CheckWorkRights closes that gap. When a worker’s compliance status changes, their profile is flagged and that flag feeds into your rostering or workforce management system. If someone can’t legally work, they don’t appear as available.
Immigration Advice
In Australia, only Registered Migration Agents, legal practitioners, and exempt persons can lawfully provide immigration assistance.
Most compliance providers can run a VEVO check. CWR has a Registered Migration Agent on staff — which means we can interpret results, advise on your obligations under the Migration Act 1958, and help your team work through complex visa situations legally. When you’re evaluating providers, check whether they can offer this.
MARN 1173697
