Integration with existing systems for streamlined workflows
Seamless workflows are critical to efficiency. Right to Work, automated VEVO, Police Checks, and more directly into hiring and employee lifecycle applications that your team already use.
We help your team smile by making day to day tasks easier
Dayforce
Right to Work checks requested from within Dayforce, VEVO checks completed automatically where required, and updates throughout visa holders employee lifecycle automatically populated back within Dayforce.
SmartRecruiters
Request Right to Work and other checks without leaving SmartRecruiters. Call an ad-hoc check or package of checks, or automate the process completely via candidate status mapping. Results displayed in SmartRecruiters delivering reductions in time to hire and onboarding.
Workday
Request checks when required from Workday Talent Management. Status updates throughout lifecycle for all check types automatically populated within employee records within Workday.
Why add CheckWorkRights to your tech stack?
Keep your data in sync: Ensure accuracy with candidate/employee IDs managed across systems and real-time data syncing.
Stay audit ready, always: Automate document collection, data privacy, expiry tracking, VEVO rechecks, and renewals. Provide responses to any audit at any time, with minimal effort.
Work smarter not harder: Get new staff up and running with no learning curve. Eliminate data entry, reduce administration work. Visibility = Control = Compliance
Integration to suit you
Seamless Integration with Your ATS, HR, Rostering & Payroll Systems
Whether it’s a fully automated solution or a lightweight setup, we provide multiple integration paths to suit your business needs.
Use our REST API to fetch real-time work rights data, webhooks to receive automatic updates when an employee’s status changes. Automate flat file connections for legacy systems, or out-of-the-box connectors for quick integrations with supported platforms, or build your own for multiple platforms.
We know what works. Let us share best practices and let our experience guide your team.
A Scalable Data Model Built for Flexibility
Our scalable data model lets you map as much or as little data as needed, whether you want a high-level work rights status per employee, or a detailed step-by-step compliance tracking integration.
You can connect multiple data sources for the same employee, making it easy to manage work rights across ATS, HR, rostering, and payroll systems.
Reliable & Scalable for Growing Businesses
Our integrations are designed to scale with your business. We support multiple system connections, allowing HR, payroll, onboarding, and rostering systems to sync effortlessly.
No matter which integration method you choose, our system delivers data in a consistent format across all endpoints. This ensures faster implementation by keeping integrations simple as your business grows, and future-proofing so you can add new integrations without major changes.
Integration Success Stories
Delaware North Australia and New Zealand
Automated Right to Work, RSA, and various license, certification, and qualifications direct from ATS (iCIMS) and into HRIS (workday) for whole of employee lifecycle management.
Starbucks Australia
Faster time to hire and 2+ days a month saved by automating Right to Work, VEVO, and National Police check processes with SmartRecruiters.
City Facilities Management
An automated right to work solution directly integrated with Dayforce for a geographically dispersed high volume hiring organisation.
Frequently Asked Questions
How does CheckWorkRights integrate with my existing HR or payroll system?
CWR offers flexible integration options, including a REST API, webhook-based updates, and file-based transfers. Whether you’re using a modern HR platform or a legacy system, we provide easy-to-implement solutions to keep your employee compliance records up to date.
Do I need a developer to set up the integration?
Not necessarily! Many of our customers integrate using our pre-built connectors, file upload solutions, or simple API calls. However, for advanced custom integrations, developers may be needed to map specific data points and if needed we can direct you to providers that we work with regularly.
What’s the difference between API and webhook-based integration?
API integration: Your system can fetch employee work rights data in real time when needed.
Webhook-based integration: CheckWorkRights pushes updates to your system whenever an employee’s status changes, reducing the need for constant API polling.
Both options ensure your records stay up to date, and many customers use a combination of both.
Can CheckWorkRights support multiple integrations?
Yes! We commonly work on multiple integrations with customers, Often spanning ATS, HRIS, Rostering and Payroll applications for true whole of employee lifecycle management.
What types of businesses benefit most from CheckWorkRights integrations?
Our integrations are ideal for businesses that need to manage large and complex workforces, particularly across industries like; QSR, hospitality, accommodation, retail, healthcare, and others.
We work with many businesses that employ large numbers of transient employees, large numbers of visa holders, and have high employee churn rates. Often talent or recruitment teams are siloed from HR in different areas of the organisation. This makes integration across a tech stack so important, as CWR is across both hiring and ongoing management delivering need to know information to those who need it and at the right time.
How does CheckWorkRights ensure data security and privacy?
We comply with the Privacy Act 1998, and follow Australian Privacy Principles (APPs), as well as industry best practice for managing data security. Some of these measures include; high level encryption, regular external testing, and secure API authentication. We are also SOC2 certified. Access is strictly managed and controlled, and employee records remain confidential at all times.
Can I test the integration before going live?
Yes! We provide sandbox environments where you can test API calls, webhooks, and data mapping before deploying in a production setting. This ensures smooth implementation to production when the time is right.