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Why You Should Add Automated VEVO Checking Software to Your Budget for FY25

As FY25 approaches, it’s time for organisations to reassess their budgets and consider new investments. HR leaders will be looking to invest in new tools that drive efficiency, compliance, and security for their teams.

An investment that HR teams should look into is automated VEVO checking and right to work software. Here’s why:

1. Ensure Compliance with Immigration Law

One of the primary reasons to invest in VEVO checking software is to ensure compliance with Immigration Law. In Australia, employers are required to verify that their employees have the right to work in the country. Failure to do so can result in severe penalties, including fines and legal action. Automated VEVO checking software ensures that you consistently meet these legal requirements by providing real-time verification of an employee’s work rights throughout their employment.

2. Streamline the Hiring Process

Hiring can be a time-consuming process, and manually verifying the work rights of each potential employee can add to the workload. Automated VEVO checking software simplifies this process by quickly and accurately verifying work entitlements. This not only saves time but also reduces the risk of human error, ensuring that your hiring decisions are based on accurate and up-to-date information.

3. Enhance Operational Efficiency 

Manual processes are not only slow but also prone to mistakes. By automating VEVO checks, you free up your HR team to focus on more strategic tasks rather than administrative ones. This increased efficiency can lead to faster onboarding of new employees, improved HR workflows, and overall better use of resources.

With CheckWorkRights, you can integrate automated right to work checks with your existing recruitment, HRIS, rostering, and payroll systems, eliminating the learning curve for staff and reducing administrative workload.

4. Reduce Risk and Improve Accuracy

Human error is a significant risk when it comes to verifying work entitlements. A mistake in this area can lead to non-compliance, which carries serious consequences. Automated VEVO checking software minimises this risk by ensuring that checks are performed consistently and accurately every time. Data reliability is crucial for maintaining compliance and avoiding the associated penalties.

5. Stay Updated with Regulatory Changes

Immigration law, regulations, and policy are subject to change, and the Australian Government is currently overhauling many visa types and their conditions. Keeping up with these changes can be challenging, especially for businesses without dedicated legal teams. VEVO checking software is often updated to reflect the latest legal requirements, ensuring that your business remains compliant without the need for constant manual oversight. CheckWorkRights has a Registered Migration Agent on staff, and changes to visa requirements are accounted for and reflected in the platform functionality.

6. Improve Employee and Candidate Trust and Satisfaction

Employees and candidates appreciate transparency and efficiency. When your recruitment and onboarding processes are streamlined, easy to use and error-free, it enhances their experience. Automated VEVO checks can also instil confidence in your employees that their legal status and work rights are being handled professionally and accurately.

7. Cost-Effective

While there is a small initial cost to implement automated VEVO checking software, the long-term savings are significant. By reducing the time spent on manual checks, minimising errors, and avoiding potential fines, the software pays for itself. Additionally, it can help you scale with your business, providing ongoing value as you grow.

8. Data Security and Privacy

Reputable VEVO checking software solutions are designed with data security and privacy front of mind. By using these tools, you ensure that sensitive employee information is handled securely and in compliance with privacy regulations. This protection is critical in today’s data-driven world where breaches can lead to significant financial and reputational damage.

Using CheckWorkRights to collect, process, store, automatically update, and safely destroy visa and passport data can help your organisation meet the legislative requirements for employee privacy.

Adding automated right to work and VEVO checking software to your tech stack is a strategic decision that will enhance compliance, efficiency, and security within your business. You’ll be positioning your business to navigate the complexities of work entitlements with confidence and ease, ensuring a smoother, more compliant operation overall.

To learn more about improving your onboarding and documentation processes with automation, contact CheckWorkRights to book a free demo right away.

Disclaimer: The information provided in this article is general only, and not to be taken as Migration Advice. Please be aware that visas and regulations are subject to frequent change. It is advisable to verify the latest information from the Department of Home Affairs (DHA) and or seek specific advice relating to your circumstances from a MARA Registered Migration Agent.