Powerful alone. Smarter together.
CheckWorkRights and Workday
Bridging the gap: Ongoing compliance in Workday
Reduce double-handling of data after a candidate becomes an employee. Create a seamless flow from Workday Recruitment through to HCM, automatically carrying over right to work status, visa conditions, licences, and certifications. Minimise data entry and give your employees an amazing experience from day one.
"We hold CWR in high regard, recognising it as a robust product with unparalleled visa compliance capabilities."
Kellie Lee, Head of Payroll Operations, EVTCheckWorkRights is moving in
Once the integration is enabled, the CheckWorkRights tab appears right inside Workday — in Recruitment and in HCM — so your team never has to leave Workday to access the information they need.
One small tab in Workday, one giant leap in compliance visibility.
Workday Recruitment
When a background check is triggered in Workday, the CheckWorkRights tab becomes your window on progress.
After making the request, CheckWorkRights manages everything — collecting documents from the candidate, running the required checks, and sending reminders to candidates who haven’t completed their checks. Updates and results appear instantly back in Workday, giving recruiters full visibility at every step.
Not using Workday for recruitment? No problem. CheckWorkRights integrates with other ATS platforms and syncs seamlessly back into Workday HCM.
Workday HCM
As soon as an employee is onboarded in Workday HCM, the CheckWorkRights tab takes over: automatically monitoring visas, licences, and qualifications. Automated alerts notify employees and managers of upcoming renewals, and expired documents are flagged before they become a risk.
In addition to the new CheckWorkRights tab, Visas are updated in the Workday Visa table, passports are added to the passports table, and any document added in CheckWorkRights can be pushed into Workday.
Every update syncs directly into Workday in real time — no chasing, no lag, no manual data entry.
"We’ve been working with CheckWorkRights for a long time and appreciate the peace of mind that comes with knowing we’ve done our due diligence."
Robyn Johnston, People and Culture Partner SA/NT, Hungry Jack's AustraliaCheckIntelligence™ is exclusive to CheckWorkRights and it’s a game-changer for Workday
CheckIntelligence™ turns Workday roles and locations into compliance automation.
It pulls every employee’s job role and location straight from Workday, applies our automation rules for that role and location, and instantly determines what checks, licences, and qualifications are required.
Then it continues run constantly throughout the whole employee lifecycle: new checks are added, renewals tracked, expiries flagged, reminders sent, and Workday kept up to date automatically.
Hire a delivery driver in Brisbane? It assigns the QLD driver’s licence. Move them to the bar? It triggers an Responsible Service of Alcohol check. Promote them to finance? Police and Bankruptcy checks are done.
You define the rules, we configure them — and then you can relax knowing your compliance is fully automated.
A Pre-Built Integration, Ready to Go
Custom Workday integrations can take months — with no certainty they’ll deliver.
CheckWorkRights gives you a pre-built, out-of-the-box integration built specifically for Workday. That means you can rely on it to work as designed, without the risk, overhead, or surprises of a custom build.
Best of all? You can be up and running in just a few weeks — not months.
Frequently Asked Questions
Why choose the CheckWorkRights integration for Workday instead of building a custom solution?
Choosing our pre-built integration is faster and more cost-effective. It enables you to leverage deep expertise immediately, ensuring you achieve compliance without the typical overhead of a custom IT project. We’ve already solved the complex, localised challenges of managing Australian Right to Work and other compliance requirements directly within Workday.
Avoid high up front cost and re inventing the wheel for a custom build. Our solution is a cost-effective and reliable way to ensure your hiring process is optimal and that you are getting the most from Workday.
What types of checks can I run using the CheckWorkRights and Workday integration?
All check types offered by CheckWorkRights are supported.
- Right to Work
- VEVO Checks
- Police Checks
- Bankruptcy Checks
- DVS Verification
- RSA
- And much more…
Beyond that we can deploy custom workflows for:
- Professional Licenses: Registrations, legal practicing certificates, trade licenses
- Industry Certifications: Forklift licenses, Responsible Service of Alcohol (RSA) certificates, First Aid certifications
- Pre-employment Screening: Working with Children Checks (WWCC), company-specific accreditations and requirements
This flexibility ensures that all your unique hiring and compliance requirements are automated, auditable, and seamlessly integrated with your Workday process.
Where applicable, Workday native fields, such as those in the Visa and Passport sections, are automatically updated with up to date information from the Department of Home Affairs in real time.
I’m only using Workday HCM, and not recruitment. Does that matter?
The integration can be deployed in either of the following modes:
- As an end-to-end solution across both Workday Recruitment and Workday HCM.
- Within Workday HCM only, for organisations where an alternate recruitment platform is used.
How long does the integration take to implement?
The integration is typically completed within 4 weeks.
This timeline is possible thanks to our collaboration with Mivada, a trusted Workday partner with a strong track record of successful implementations, who are able to offer a pre-built integration that leverages:
- Our technical expertise – deep knowledge of the CWR APIs, data models, proven understanding and implementation success in delivering HR compliance workflows for various customers over 10 years
- Mivada’s Workday expertise – proven configuration experience and understanding of HRIS environments
Most of the implementation effort is focused on configuring the solution within your Workday environment, followed by testing and validation. This is fully managed by Mivada.
The result: minimal effort from your internal teams, and a faster path to value – so you can start seeing results sooner.
What support is provided?
Implementation:
Our Workday partner Mivada will lead the deployment and configuration of the integration in both your test and production Workday environments. This includes setting up a core connector worker, 5 pre-built Workday Studio integrations with CWR, and configuring relevant dashboards and reports.
Ongoing Support:
After go-live, you will have continued access to both the Mivada and CWR teams to support your success. Mivada will take the lead on any configuration updates or integration-related questions, while our team at CWR is always available to assist with anything related to the CWR platform itself.
We work closely together behind the scenes, so whether your question is technical, functional, or something in between – you’ll be supported by the right experts to ensure you’re getting the most value out of the solution.
Maintenance & Compatibility:
Ongoing maintenance of the integration is managed by Mivada, with close support from the CWR team. This ensures the solution continues to work seamlessly as your Workday environment evolves.
Together, we help apply updates to maintain compatibility with future Workday releases and to take advantage of new functionality in the CWR platform – so you’re always getting the most out of your investment.
Do I need to contract Workday consultants to assist with the implementation?
There is no requirement to source or manage a separate consulting team.
We work closely with Mivada, an authorised Workday partner with a strong track record of delivering complex integrations for leading Australian organisations including Qantas, Guzman y Gomez, Rio Tinto, Seven West Media, and Macquarie University. Together, we offer a coordinated, end-to-end implementation and support experience.
Mivada leads the technical implementation, configuring and deploying the integration to suit your requirements within your existing Workday environment.
How does CheckWorkRights ensure data security and privacy?
CheckWorkRights is built with privacy and compliance at its core. The platform collects only the minimum personal information needed to conduct right to work checks, and never stores visa details beyond what’s required. All data is encrypted in transit and at rest, with access restricted based on user roles and permissions.
See here for more detail on data privacy.
Complete your HR compliance picture with CWR + Workday
Contact us now for more information and to request a time to discuss your requirements with our technical team.
