Visa Holder Lifecycle Management
Effectively manage visa holders with automated tools
Stay on top of visa conditions. Automate compliance, streamline exception handling, and optimise rostering—all while ensuring legal compliance.
Student Visa Holiday and Document Management
Problem: Paper based systems lead to non-compliance
Student visa holders with condition 8105 are not permitted to work before their course has commenced, and are limited to 48 hours per fortnight while their course is in session unless exempt.
Many organisations still rely on paper or email-based systems for tracking, even though it’s slow, error-prone, and increases the risk of compliance breaches. Some cap student visa holders at 24 hours per week simply because managing exceptions manually is too hard, leading to unnecessary recruitment costs instead of maximising their existing staff.
Solution: Automate with CheckWorkRights
Our workflow is fully automated with a built-in audit trail, making it efficient for both employees and HR teams. Data flows seamlessly into time and attendance or rostering systems, ensuring everything stays connected and up to date.
See the Student Visa Hours Exemption workflow in action
"We’ve never had a single candidate who needed help navigating their checks. It’s very easy to use."
Kimberley Manning, Delaware NorthWorking Holiday Visa Condition (8547)
Problem: Tracking the 6-month work limitation
Employees can work for up to 6 months for one employer, or at a specific location.
Solution: Automated alerts and reminders
CheckWorkRights automatically tracks the commencement date for Working Holiday visa holders, sending timely reminders and alerts as they approach the 6-month limit at any location. When a new visa is granted, the limit resets automatically, and recording a location change is quick and easy. Everything is logged for full visibility and to meet record-keeping requirements.
See the Working Holiday Visa Location workflow in action
Immigration Advice
Only Registered Migration Agents, Legal practitioners, and exempt persons can lawfully provide immigration assistance in Australia.
CheckWorkRights stands out in the background-checking market by having a Registered Migration Agent on staff, enabling us to legally offer immigration advice. This includes interpreting VEVO results, advising on Right to Work legal requirements, and helping employers manage visa holders throughout their employment lifecycle.
When selecting a right to work compliance provider, ensure they can offer the legal guidance necessary to stay compliant with the Migration Act 1958. MARN 1173697
Visa Expiries and Changes
Ensure ongoing compliance with timely email and dashboard alerts that flag upcoming visa expiries or status changes. CheckWorkRights helps HR teams take action well in advance, reducing the risk of visa lapses.
Customisable automated emails can also be sent directly to employees, prompting them to engage with HR ahead of a visa expiry date. Knowledge of a new pending visa can enables team members to be kept on rosters.
Any changes to visa status are detected during routine VEVO checks and reflected in your dashboard, minimising manual follow-up and ensuring nothing is overlooked.
"We employ a lot of visa holders with conditions that are difficult to keep track of and understand. The CheckWorkRights dashboard takes the burden of understanding away and frees up our team’s time."
Janille Mercurio, EG AustraliaVisa compliance doesn’t stop at hiring, we cover the full lifecycle
Effortless right to work and VEVO checks
Click to send one check or many. Each candidate receives a custom-branded email with a unique link, granting instant and secure access to their personal MyCheck dashboard to complete their checks.
Automatic ongoing checks for visa holders
CheckWorkRights automates VEVO checks with a direct API connection to the Department of Home Affairs, ensuring your dashboard stays updated with the latest visa status.
Let us handle visa conditions for you
All visa details and conditions are clearly displayed on each candidate or employee profile, with smart workflows to effortlessly manage Student and Working Holiday Visa conditions.
Get notified of any visa changes or expiries
If a visa holder transitions to a new visa with different conditions, you’ll receive an alert, ensuring you stay informed and compliant. Automated reminders help you take timely action, reducing compliance risks.
Secure evidence document storage and deletion
CheckWorkRights securely stores and deletes sensitive PII documents when they are no longer needed, ensuring compliance with data protection regulations. Our system provides encrypted storage and automated deletion processes, safeguarding both your business and employee information.
The CheckWorkRights Difference
Employee self-serve
Reduce admin with a mobile-first self serve portal, giving your employees an easy way to complete check requests wherever they are, whenever they want.
Roster smarter
Make the most of your employee availability with smart tools that unlock extra hours while keeping you compliant with immigration law and protected from fines.
Stay compliant
Built to mirror immigration law with a Registered Migration Agent on staff, you can trust CWR to keep your business compliant from hire to last day.