Education
Smarter compliance for Australian Universities
Streamline compliance for visiting academics, large casual workforces, and complex recruitment structures. Consolidate all hiring channels into one source of truth with automated, ongoing checks. Speed up time to hire and integrate with core HR systems.
Comprehensive and Customisable
Flexible support for complex organisational structures across multiple campuses, faculties, and departments. Segment user access, alerts, and reporting to align with your institution.
Simplified Mobile Onboarding
Casuals, full time and contract employees complete required checks via mobile or desktop, no passwords or logins needed. Be notified of any upcoming expirations for seamless compliance.
Automate Manual Processes
Automate initial and ongoing VEVO checks with specialised tools for managing visa conditions, keeping you efficient and compliant. Track other certifications and licences with customisable audit-ready reporting.
Why automate compliance in the education sector?
Universities run on complex, fast-moving workforces: overseas lecturers, seasonal casuals, contractors and admin staff that are often spread across multiple campuses and faculties. CheckWorkRights centralises compliance with automated VEVO checks, certification tracking, expiry alerts and bulk uploads for new hires.
Customisable workflows align with your processes and scale with your institution, supported by a Registered Migration Agent and compliance with Australian migration and privacy laws.
Staff onboard in minutes from any device, while HR gains real-time oversight, an audit-ready paper trail and a single source of truth. Our mobile-friendly solution integrates with core HR systems to automate Right to Work, VEVO, Police, Bankruptcy and more.
Manage right to work the smarter way
A comprehensive and centralised whole-of-workforce solution for both Australian and foreign employees. Gain full visibility across your workforce, ensure compliance with confidence, and give your team peace of mind, and their time back.
Automate Student Visa condition management
Manual systems make it difficult to manage student visa conditions, such as the 48-hour work limit under condition 8105, often leading to errors or unnecessary recruitment costs when organisations cap hours too low.
Automate the entire process with built-in audit trails and seamless integration into time and attendance or rostering systems, keeping compliance simple, efficient, and accurate.
Centralise employment checks
Seamless document collection, verification, and renewal management, ensuring compliance for right to work, VEVO checks, RSA, national police checks, bankruptcy checks, certifications and more.
Integrate with your systems
Bring workforce compliance into your existing tech stack for a seamless experience with no learning curve. Connect up multiple applications for easier rostering and a single source of truth.
Hire at scale
Easily scale your hiring across multiple campuses and faculties with consistent onboarding processes. 
Centralised visibility
Centralise compliance tracking for all campuses, faculties, and job types in one place. 
All checks in one place
Access VEVO, National Police Checks, Bankruptcy checks, and more all in one platform. 
Decentralised verification
Allow specific managers to verify evidence, taking the burden off HR. 
Customisable reporting
Set up report segmenting and access structures that align with your university's structure. 
Reduce time to hire
Cut hiring time with candidate self-service and a mobile-first experience. 
Automate ongoing VEVO checks
A lightning fast, always-on API connection to the Department of Home Affairs means checks run automatically. 
Roster smarter
Simplify rostering with features like the Student Visa workflow for holiday period evidence. 
Gain visibility without admin
Monitor check results with customisable alerts and colour-coded reports to your dashboard and email. 
Keep compliant
Built to comply with the Australian Privacy Principles. Leave receiving, storing, and deleting PII data to us. 
Frequently Asked Questions
How does CWR handle sensitive personal data?
CheckWorkRights is built with privacy and compliance at its core. The platform collects only the minimum personal information needed to conduct right to work checks, and never stores visa details beyond what’s required. All data is encrypted in transit and at rest, with access restricted based on user roles and permissions.
See here for more detail on data privacy.
What is automated beyond the initial VEVO check?
Our platform automates the entire right to work compliance lifecycle. This includes the initial check at the time of hire, as well as ongoing monitoring of every visa-holding employee. This proactive approach is crucial for managing the varied conditions of your workforce, including casual staff and employees on bridging visas, and eliminates the need for manual, periodic re-checking.
How does CheckWorkRights manage the complex work conditions tied to student visas?
We have specialised tools designed specifically for the challenges of the education sector. The platform helps you manage student visa conditions compliance by tracking work-hour limitations during term and holiday periods and monitoring other specific visa conditions, providing clear and audit-ready records.
How will I be notified of changes in work rights or an upcoming visa expiry?
The system automatically sends email alerts to designated HR staff or managers well in advance of a visa expiry or if there is any change in an individual’s work rights. This ensures you have ample time to manage the situation proactively and avoid any risk of non-compliance.
What does your pricing model look like?
Our pricing is flexible and designed to scale with your institution’s needs. It is typically based on the volume of checks you require and the level of integration involved. We work with you to develop a transparent pricing plan that provides a clear return on investment by saving significant administrative time and reducing compliance risk. Book a demo to learn more about pricing.