HR Processes Top Teams have Automated in 2024

Technological advancements continue to revolutionise HR processes, enabling organisations to automate their tasks from recruitment to offboarding and everything in between. Here are some of the key HR processes that can be easily automated in 2024:

Recruitment

In a sea of resumes, finding the perfect candidate can feel like finding a needle in a haystack. AI-powered applicant tracking systems (ATS) can sift through resumes, identify qualified candidates, and even conduct preliminary screenings through chatbots or virtual interviews. Automated job postings across multiple platforms, such as job boards and social media, help reach a wider audience, while algorithms can analyse candidate data to identify the best fit for the role. For recruitment, our customers like using SmartRecruiters or Dayforce.

Outsourcing

Outsourcing offers a number of advantages for businesses needing to cut local costs and optimise their operations. By delegating tasks to external experts, organisations can focus on their core competencies while benefiting from specialised skills and resources. This leads to increased efficiency and cost savings, as outsourcing eliminates the need for in-house infrastructure and personnel expenses. Additionally, outsourcing enables access to a wider talent pool, allowing companies to leverage diverse perspectives and experiences. As the premier outsourcing platform for Australian organisations looking to hire outsourced staff, covering the widest range of skill sets needed, TalentVine helps you to automate the search for the right provider as its comprehensive approach streamlines the outsourcing process. TalentVine’s commitment to transparency and accountability fosters trust and long-term partnerships between businesses and service providers leading to positive outcomes.

Onboarding

Welcoming new team members shouldn’t be a headache. Automation simplifies the onboarding process with personalised workflows that guide new hires through paperwork and orientation. From filling out forms to meeting the team, everything flows seamlessly. Automated notifications can remind both HR and new employees about pending tasks, ensuring nothing falls through the cracks. Integrating with HRIS (Human Resources Information Systems) allows for seamless data transfer, eliminating manual data entry and reducing errors. Dayforce and and SmartRecruiters both have great onboarding features that our customers love.

Right to Work Checks

Australian businesses are required by law to ensure that employees have a legal right to work at hire, and over the lifecycle of their engagement. This means verifying Australian citizenship at point of hire, and for organisations employing international talent, conducting regular visa checks to keep compliant with immigration regulations. Integration with government databases and document verification tools can quickly validate visa status and flag any discrepancies. This not only saves time but also ensures legal compliance, reducing the risk of hefty fines or penalties associated with hiring unauthorised workers. This one’s obvious, CheckWorkRights is the employment checking solution trusted by Australia’s biggest brands.

Payroll

Automated payroll systems take the guesswork out of wage calculations, tax deductions, and direct deposits. Advanced payroll software can sync with time tracking systems, calculate pay based on hours worked, and automatically apply relevant tax laws and deductions. Direct deposit and digital pay advises further streamline the process, providing employees with timely and accurate compensation while reducing administrative overhead. For payroll automation, you can’t go past SAP SuccessFactors.

Training

Continuous learning is crucial for employee development and organisational growth. Automation simplifies the delivery of training programs by providing access to on-demand learning modules and interactive assessments. AI-driven learning platforms can personalise training recommendations based on individual skill gaps and learning preferences, ensuring targeted and effective development opportunities for employees at all levels. For training, our customers like to use Workday.

Performance Management

Digital performance management systems facilitate ongoing feedback exchanges between managers and employees, fostering a culture of continuous improvement. Automated reminders prompt managers and employees to complete performance reviews on schedule, while analytics provide insights into individual and team performance trends, enabling data-driven decision-making. Our customers like using Workday to automate performance management.

Expense Claims

Manual expense reporting is time-consuming and prone to errors. By automating expense claims, employees can easily submit expenses through mobile apps, scan receipts, and categorise expenses according to company policies. Automated approval workflows route expense claims to the appropriate managers for review and approval, with built-in controls to flag non-compliant or excessive expenses. Integration with accounting systems ensures timely reimbursement and accurate expense tracking.

Leave Requests

Managing employee leave requests manually can be a logistical challenge for HR teams. Automating leave requests streamlines the process by providing employees with self-service tools to request time off, view leave balances, and check the status of their requests. Managers receive automated notifications of leave requests, can review staffing implications, and approve or deny requests with a few clicks. This not only improves efficiency but also empowers employees with greater control over their schedules. For managing rostering and leave requests, try UKG (Kronos) or Lifelenz.

Taking time to automate processes may not be the most glamorous of jobs, but its impact on efficiency and productivity cannot be overstated. By leveraging technology to automate recruitment, onboarding, payroll, training, performance management, expense claims, and leave requests, HR departments can focus their time and energy on strategic initiatives and employee engagement, rather than getting bogged down in repetitive administrative tasks.

Leave manual visa checks behind. Book a demo with CheckWorkRights to see Australia’s fastest VEVO check in action.

Disclaimer: The information provided in this article is general only, and not to be taken as Migration Advice. Please be aware that visas and regulations are subject to frequent change. It is advisable to verify the latest information from the Department of Home Affairs (DHA) and or seek specific advice relating to your circumstances from a MARA Registered Migration Agent.