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How do I add individual staff members using the web application?

One of the first, and subsequently the most common tasks you will have to do with the Check Work Rights platform is to add new staff members. Here is how you can do it in a few simple steps using our website application which should not take more than a couple of minutes. 

  1. Sign in to your Check Work Rights Account
  2. On the left-hand sidebar click “add new employee,” then “manually”
  3. Fill out the required fields 
    1. First Name
    2. Last Name
    3. Email 
    4. Business Unit
    5. Citizenship

After you chose whether they are an Australian or foreign citizen, an additional box will pop up asking for verification of their citizenship status. 

If the person is an Australian Citizen:

  1. You will have to provide evidence of their citizenship either through
    1. Scanning the biodata page of their passport
    2. Uploading the biodata page of their passport 
    3. Uploading their Australian citizenship certificate and photo identification
    4. Uploading their Australian birth certificate and photo identification 

Once you have uploaded the data:

  1. Click “save.” 
  2. This will trigger a popup to appear with the title “employee verification.” 
  3. When this happens choose “mark employee evidence as verified,” 
  4. Then “save.” 

This process should return a VEVO result that confirms whether or not the person is an Australian Citizen. 

If required, you can click “download pdf” which creates a report with the relevant information that can be stored or shared for future reference. 

If the person is not an Australian Citizen: 

  1. You will have to provide evidence of their visa through entering information from their foreign passport including:
    1. First Name, Last Name
    2. Date of Birth
    3. Passport Number and Expiry Date
    4. Passport Country

You will then upload or scan the information from the biodata page of their passport into the box

  1. Click “save.” 
  2. This will trigger a popup to appear with the title “employee verification.” 
  3. When this happens choose “mark employee evidence as verified,” 
  4. Then “save.” 

This process should return a VEVO result that shares the person’s current visa and any current restrictions associated with that visa. 

If the result is:

  1. Green- The person has unlimited work rights
  2. Yellow- The person has limited work rights. Please check the conditions and limitations for further information.
  3. Red- The person has no work rights. Please check the messages to understand whether the person’s visa has been cancelled or has expired. 

If required, you can click “download pdf” which creates a report with the relevant information that can be stored or shared for future reference.